Submissions

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Author Guidelines

See Focus and Scope Section for the type of submissions accepted.

Ways of submitting

If you considering submitted a student voice, opinion piece, non-text submission or review please contact the editorial team beforehand by email (sehej@raise-network.org)

 If you would like to check if your submission idea is likely to fit with the journal in terms of focus and quality, please submit a proposal of your intended submission (in the order of 300 words) to the editors (sehej@raise-network.orgbefore writing and submitting the full piece..

 If you are new or fairly new to writing for publication you may opt for the Developmental Route. The editors may also recommend this route after receiving a proposal from you. This entails submitting a draft submission clearly stating that you wish to exercise this option. The editors will decide if they consider the submission suitable for SEHEJ. If they do, you will be allocated a mentor. The role of the mentor is to support you redraft the submission up to the standard required for publication. When the mentor agrees that the submission is ready, this is submitted to the appropriate section editor (e.g. research paper section) for final approval and corrections- it is very unlikely that these changes will be more than minor. Once made, the submission will be accepted.

 For more experienced authors, a Direct Route is offered. Please submit a paper or case study/practice piece to the appropriate section of the journal via the SEHEJ website. Ensure that the submission:

  • Fully complies with submission and editorial guidelines and policies.
  • If not using the house templates*, you must adhere fully to all format and layout rules.
  • Is submitted in two forms; with full author details clearly marked ‘not for review’; and in anonymised form with all author and institutional identifiers removed, marked ‘for review’.

The editorial team will acknowledge receipt and will check compliance as above. Non-compliant submissions will be returned and not accepted for review. The editorial team will decide if the submission is suitable for SEHEJ. If deemed so, the submission will be reviewed by at least two referees and a decision returned to the lead author normally within three months. Reviewers consider:

The criteria are:

  1. Relevance to the journal theme: any aspect of student engagement
  2. Quality of submission  (argument, scholarship, research rigour, contribution to knowledge as appropriate)
  3. Interest to members of RAISE and the wider HE community

 The editor will decide between four possibilities on the basis of reviews received:

  1. Accept as is
  2. Minor revisions – on the basis that corrections can be undertaken requiring only a couple of work
  3. Major revisions – requiring substantial reconsideration by the authors
  4. Reject

For revision, and resubmission, authors must resubmit normally within 6 months. They complete a pro-forma to demonstrate how they have addressed the requirements and suggestions made. 

The editor may send resubmissions back to the reviewers (particularly in the case of major revision). The editor will then decide if the resubmission requires further revision, is acceptable or will be rejected

Editorial Guidelines – which apply to all submissions:

Manuscripts should be compiled in the following order:

  • Title
  • Abstract which summarises the article
  • All authors of a manuscript should include their full names, affiliations/institutions and email addresses on the cover page of the manuscript. One author should be identified as the corresponding author. Please give the affiliation where the research was conducted. If any of the named co-authors moves affiliation during the peer review process, the new affiliation should be given in the biographical note. Please note that no changes to affiliation can be made after the manuscript is accepted.
  • All persons who have a reasonable claim to authorship must be named in the manuscript as co-authors; the corresponding author must be authorized by all co-authors to act as an agent on their behalf in all matters pertaining to publication of the manuscript, and the order of names should be agreed by all authors
  • Please supply a short biographical note for each author (max of 20 words per author or 30 words for a single author).
  • Please use section headings which should be concise (e.g. Introduction or Background; Methods: Findings; Discussion; Conclusions or Recommendations etc.)
  • For all manuscripts non-discriminatory language is mandatory. Sexist, racist, or homophobic terms must not be used.
  • When using a word which is or is asserted to be a proprietary term or trade mark, authors must use the symbol ® or TM.
  • Authors must not embed equations or image files within their manuscript.

 Layout

Please format your submissions:

  • In Arial 12 point
  • Single line spacing
  • Justified to the left margin
  • Section headings should be emboldened (Arial 12)
  • Sub-section headings should be italicised (Arial 12)
  • Single line break between paragraphs, do not indent text
  • Do not use bold, italics or underlining in the main text
  • Quotes- if less than one line use double quotation marks. If longer than one line the quote should be separated by a line break, in italics, and use an indentation of 0.6cm from the left margin. Please put page number from source.
  • No footnotes.
  • Endnotes are permitted but do keep brief and avoid too many.
  • Tables and figures should be inserted into the position preferred by the author.
  • Insert page numbers. Bottom of the page, right (Plain no 3 in Microsoft Word)

 We reserve the right to reformat and edit text appropriately to fit the format for the final published version.

 References

Full list of references being provided for all citations at the end of the work, in alphabetical order.

Use APA style, for guidance see: http://www.tandf.co.uk/journals/authors/style/reference/tf_APA.pdf.

Please ensure any hyperlinks included in the text and referencing list have been recently tested and are up to date. Any source you use must be accessible to all.

Images

If you are submitting images please ensure that you obtain required permissions for reproduction and submit them as .jpg files.

*Research Articles (further guidance)

  • Research articles of approximately 8000 words (inclusive of all texts, bios, abstracts, references, tables/figures - note authors should make allowance for the additional space that these will use) will be considered for review. However, if your paper is considered suitable for review but is over the word limit it must be shortened to within the stipulated 8000 words upon return of reviewer comments and revision. If your paper is considerably over the word limit, i.e. over 8500 words, it will be returned to you without being checked and we will ask you to resubmit a shortened version.
  • Abstracts of between 150-250 words are required for all manuscripts submitted.

Each manuscript should have keywords. (we reserve the right to change these keywords to enable consistency)

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. Submission: The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. Format: The submission file is in OpenOffice, Microsoft Word, or RTF, document file format.
  3. References

    Full list of references being provided for all citations at the end of the work, in alphabetical order.

    Use APA style, for guidance see: http://www.tandf.co.uk/journals/authors/style/reference/tf_APA.pdf.

    Please ensure any hyperlinks included in the text and referencing list have been recently tested and are up to date. Any source you use must be accessible to all.

  4. Layout

    Please format your submissions:

    • In Arial 12 point
    • Single line spacing
    • Justified to the left margin
    • Section headings should be emboldened (Arial 12)
    • Sub-section headings should be italicised (Arial 12)
    • Single line break between paragraphs, do not indent text
    • Do not use bold, italics or underlining in the main text
    • Quotes- if less than one line use double quotation marks. If longer than one line the quote should be separated by a line break, in italics, and use an indentation of 0.6cm from the left margin. Please put page number from source.
    • No footnotes.
    • Endnotes are permitted but do keep brief and avoid too many.
    • Tables and figures should be inserted into the position preferred by the author.
  5. We seek submissions which consider an international audience and our wide constituency of all involved in Higher/Tertiary Education.  So do be mindful of the audience. This includes the usage of terms that may not be understood outside of any national context in HE or constituency of roles (including, but not limited to, the use of; years 4/5/6 in place of first year, second year or final year etc ). It is also important to remember to give further explanation of description of nation based organisations (such as, Ofsted, Office of Learning and Teaching), this may be done as an endnote.  

  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

Authors who publish with this journal agree to the following terms:

a.  Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

b.  Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

c.  Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

 

Privacy Statement

Privacy statement

The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviours, as well as tracking geopolitical and social elements of scholarly communication. 

This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research reported here.  Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

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